I addressed that question in the past, and explained what is the difference between working with a professional Tahiti wedding planner and using a resort’s wedding coordinator, and what to consider first when you start to plan a destination wedding in Tahiti. This was the big picture.
Today, I want to dig deeper into that topic:
Why Having A Wedding Planner In Moorea Is Best To Plan A Destination Wedding?
In normal circumstances, when you are this couple who wants a wedding in a destination location but don’t want to make decisions that typically come with planning a destination wedding or an elopement in Moorea – booking what’s often referred to as a “cookie-cutter” wedding with your resort’s tour desk might do just great for you. You simply confirm what package you want, and boom, you’re done. No discussing details, options, preferences, you get standard inclusions as listed on the menu, and just show up on the resort’s beach on the day.
Now think of not-so-normal circumstances (hello 2020!) when – that’s an extreme situation I agree but hell yeah, a worldwide pandemic made it very real for many couples, your resort shuts down and anyone or everyone you’ve talked to during the process is now MIA… not for days, not for weeks, but for months! No one to monitor and answer emails, no one to give you updates on what’s going on. Not their fault of course, some may have sadly been laid off, some others may still be at home unemployed… but the reality is that on the other end of the wire, you’re left on your own, and without a wedding.
This would not happen with a professional, independent wedding planner in Moorea (I’m talking about me, in case you wondered…) who will still be answering emails promptly, and taking actions promptly. Making it happen. Actually, a couple of mine recently included the following statement in their review of their experience marrying in Moorea in September 2020 :
When the pandemic strike and our travel plan became uncertain, Nelly reached out to offer assurance that all the vendors can accommodate a future date if we decide to postpone. We ended up downsizing our wedding to an even more intimate elopement with just us and two guests. Nelly was flexible with our change of plan, helped us with a few last-minute food and decor decisions, and gave us a detailed day-of itinerary. […] Nelly made this distance planning the easiest and most stress-free experience for us, and we’re so glad we found her so that we don’t have to settle for a resort wedding template.
Planning a wedding is challenging enough; planning one in a foreign country pretty much give many people anxiety. I wholeheartedly recommend Nelly to any bride who is considering a destination wedding in French Polynesia. Her service is worth every penny and saves you all the headaches and frustrations that I see from my other friends who planned their own weddings. Our friends and family are in awe of our unique wedding and we couldn’t have done it without Nelly’s help. Thanks Nelly!
Communication is key.
I also rescued two other couples who were let down by their resort(s) and completely at a loss as to what to do, who would not have had a wedding during their trip to Tahiti if we did not connect.
Back to “normal circumstances”, having a wedding planner in Moorea is best to plan a destination wedding (or an elopement) because : communication ! Most often, you will have a feeling of dis-connection with a resort’s wedding coordinator. Emails can go unanswered for days, sometimes weeks (trust me!) which can prove to be very frustrating in the long run.
If you are not yet convinced that hiring a wedding planner in Moorea is best for your sanity, I will now share with you some insights from real wedding pros, on what comes first to mind when they think of why hiring a wedding planner in Tahiti works best than relying on your Tahiti resort’s wedding coordinator.
This is all based on experience in various countries across the world, as this was shared in a group of international wedding planners that I am a part of (the only group member in Tahiti!):
The couple isn’t always guaranteed to have the person they expect and sometimes the venue coordinator isn’t there on the big day at all.
The venue coordinator is only concerned about the venue. They focus on getting u in and out and making u comfortable. They are not truly coordinating anything.
I’ve had a couple of onsite coordinators quit their jobs just before the event, so couples would have to start from scratch explaining their visions to the replacement. They’re usually thankful that they hired us.
They care about the venue. We can about the wedding as a whole.
They are comfortable with what they know. Very few look for new and different ways to use the venue. They know what works and very rarely go past that. You typically get the same experience that the bride last weekend got.
They usually aren’t there from start to finish. The turnover rate is so high!
There is often little communication between venue managers about each couple. If one quits, their notes usually go with them, which puts couples at a distinct disadvantage. I don’t think it’s malicious, but I’ve seen it happen on several occasions.
The venue is their specialty. Not logistics, vendors, execution, timeline, decorating and packing up, etc. That’s OUR specialty. They are hired by and acting on behalf of the venue whereas we are hired by and acting on behalf of the bride.
So, bottom line is, the venue coordinator is a representative for the venue. They’re great at staying on top of the staff, the space, etc., and can also help with some of the set-up, but you’re not their only clients for the day. The resort is full of other clients who also require their attention, they may even have several weddings in a single day.
The venue wedding coordinator is your venue contact / go-to person while at the venue but don’t expect him/her to stay by your side from start to finish.
An independent wedding planner in Tahiti will oversee every aspect of your wedding, inside and outside of the venue.
As an independent wedding planner in Moorea, I will act as a liaison between all of your wedding vendors, as well as work with a very detailed timeline for the wedding day that every hired vendor will receive ahead of time from me; everyone will be on the same page and will know what happens and when. Of course, I’ll also coordinate with your resort’s staff as needed.
Working with your resort’s wedding coordinator might work just fine in most cases, if you go with their pre-established wedding packages and don’t differ too much from what they normally do. However, if you don’t want to settle with a cookie-cutter resort package, you might want to consider hiring a wedding planner in Tahiti.
** last updated on October 7, 2020 **
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