I addressed that question in the past, and explained what is the difference between working with a professional Tahiti wedding planner and using a resort’s wedding coordinator, to plan your destination wedding in Tahiti. This was the big picture.
Today, I will share with you some insights from real wedding pros, on what comes first to mind when they think of why hiring a wedding planner in Tahiti works best than counting on your Tahiti resort’s wedding coordinator.
This is all based on experience in various countries across the world, as this was shared in a group of international wedding planners that I am a part of (the only group member in Tahiti!).
The couple isn’t always guaranteed to have the person they expect and sometimes the venue coordinator isn’t there on the big day at all.
The venue coordinator is only concerned about the venue. They focus on getting u in and out and making u comfortable. They are not truly coordinating anything.
I’ve had a couple of onsite coordinators quit their jobs just before the event, so couples would have to start from scratch explaining their visions to the replacement. They’re usually thankful that they hired us.
They care about the venue. We can about the wedding as a whole.
They are comfortable with what they know. Very few look for new and different ways to use the venue. They know what works and very rarely go past that. You typically get the same experience that the bride last weekend got.
They usually aren’t there from start to finish. The turnover rate is so high!
There is often little communication between venue managers about each couple. If one quits, their notes usually go with them, which puts couples at a distinct disadvantage. I don’t think it’s malicious, but I’ve seen it happen on several occasions.
The venue is their specialty. Not logistics, vendors, execution, timeline, decorating and packing up, etc. That’s OUR specialty. They are hired by and acting on behalf of the venue whereas we are hired by and acting on behalf of the bride.
So, bottom line is, the venue coordinator is a representative for the venue. They’re great at staying on top of the staff, the space, etc., and can also help with some of the set-up, but you’re not their only clients for the day. The resort is full of other clients who also require their attention, they may even have several weddings in a single day.
The venue wedding coordinator is your venue contact / go to person while at the venue but don’t expect him/her to stay by your side from start to finish.
An independent wedding planner will oversee every aspect of your wedding, inside and outside of the venue.
As an independent wedding planner in Tahiti, I will act as a liaison between all of your wedding vendors, as well as work with a very detailed timeline for the wedding day that every hired vendor will receive ahead of time from me; everyone will be on the same page and will know what happens and when.
Working with your resort’s wedding coordinator might work just fine in most cases, if you go with their pre-established wedding packages and don’t differ too much from what they normally do. However, if you don’t want to settle with a cookie-cutter resort package, you might want to consider hiring a wedding planner in Tahiti.
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